Office Manager

at Central Vermont Community Radio in Barre, Vermont, United States

Job Description

Reports to: General Manager

Position Type: [Part-time, 20 hours a week, $18-20/hour (dependent on experience)]

Location: Barre, VT, this is an on-site required position

Applications Due: November 30, 2026

Start Date: By January 1, 2027

Position Summary

The Office Manager supports the day-to-day administrative operations of the station, with a particular focus on fund drive administration, donor and financial tracking, volunteer support, and maintaining organized systems that help the station operate effectively.

Working closely with the Executive Director, CVCR Board, and volunteers, the Office Manager helps coordinate station projects, including fundrives! and small community events in our new space, and maintains accurate donor and fiscal records, supports volunteers at the station, and ensures that routine office operations run smoothly.

This position is well suited to someone who is organized, detail-oriented, collaborative, and comfortable working in a small, community-focused nonprofit environment where flexibility and teamwork are essential.

Key Responsibilities

1. Fund Drive Administration and Support

• Assist with planning and preparing for on-air fundrives, including organizing materials (scripts, promos, and other materials), maintaining schedules, and coordinating administrative details.

• Support the day-to-day logistics of fundrives, including donation entry, recordkeeping, daily total updates, and tracking campaign progress.

• Assist with post-drive reconciliation, reporting, and documentation. 

• Maintain accurate donor records in the station’s database.

• Manage year round donor acknowledgments, thank-you letters, gifts, and follow-up communications.• Work with the Executive Director to improve improvements systems that will make all our work more efficient.

2. Day-to-Day Office Administration

• Manage routine office operations, including mail, email, phone calls, and upkeep of the space.

• Provide general administrative support to the Executive Director and CVCR board as needed.

• Assist with contracts, invoice processing, expense documentation, deposits, and other basic financial administrative tasks, as assigned.

• Maintain clear, accessible documentation of administrative procedures and recurring tasks.

• Help ensure that office and shared spaces remain organized and that station facilities are used appropriately.

3. Volunteer Support and Coordination

• Serve as an administrative point of contact for the public (on site), station volunteers and programmers.

• Assist with volunteer onboarding (general volunteers and programmers), maintaining contact information, collecting required paperwork, and communicating station procedures.

• Help distribute station updates, deadlines, schedules, and other important information to volunteers.

• Provide administrative support for volunteer meetings, orientations, trainings, and station events.

• Support small community events and other gatherings in our new space as needed.

• Foster a welcoming, organized, and supportive environment for the station’s volunteer community.

4. General Organizational Support

• Support the Executive Director and CVCR Board with special projects and recurring administrative tasks.

• Assist with preparing contracts, maintaining donor records, and organizing materials for events, projects, meetings and other organizational activities.

• Help track important dates, deadlines, renewals, and routine administrative requirements for the underwriting and sponsor program.

• Maintain appropriate confidentiality when handling donor, personnel, financial, and organizational information.

• Contribute to improving office systems, communication, and workflows as the station’s needs evolve.