at Montpelier Housing Authority in Montpelier, Vermont, United States
Job Description
Job Description
Administrative Assistant/Property Management Technician
Summary: The Administrative Assistant/Property Management Technician is the first point of contact for applicants, tenants, and the general public. This position provides administrative support to the Executive Director, general office and reception responsibilities, and property management functions in this three-person office. Full-time, 37.5 hours per week, on site.
This position serves Pioneer Apartments (60 units), Prospect Place (29 units), 58 Barre Street (14 units), and Cummings Street Apartments (20 units).
Essential functions include:
1. Answering the telephone and providing front-desk reception
2. Responding to tenants, applicants, and members of the public
3. Opening/distributing mail
4. Maintaining office equipment and supplies
5. General filing
6. Conducting applicant interviews
7. Tracking applications
8. Rent and fee collection
9. Lease ups including paperwork preparation
10. Move in/move out inspections
11. Annual re-exams and inspections
12. Rent and washer/dryer proceeds deposits
13. Monthly cash reporting
14. Preparing paperwork for lease-ups
15. Tenant services for properties listed above and general assistance for all tenants who contact the office
16. Other duties as assigned
Since this is a small housing authority, many duties overlap and are performed at various times by all staff members. However, while the above duties are not meant to be all inclusive, they do represent the major areas of responsibility for this position.
Requirements:
• High school graduate or equivalent
• Coursework in administrative office practices preferred
• Two years of clerical/administrative experience, including public contact and telephone services
• Must possess a valid driver’s license and dependable private means of transportation
• Ability to handle multiple tasks
• Ability to work independently or with a team
• Ability to maintain confidentiality, exercise good judgement, courtesy, and tact; communicate effectively, and maintain effective working relationships with supervisor, co-worker, program participants, and the general public
