Grants Administrator - Limited Service

at State of Vermont in Montpelier, Vermont, United States

Job Description

Do you want an opportunity to work among a dedicated group of colleagues and partners committed to our forest's health and outdoor recreation?

The Department of Forests, Parks and Recreation is hiring a Grants Administrator. This position will be responsible for administering all outgoing grants for the department. The incumbent will contribute as an important member of our small Grants Team within our Business Office team. The ideal candidate brings proven grant and/or project management experience, intimate familiarity with Microsoft Office programs, a positive professional approach, initiative, the ability to work effectively in a dynamic environment, and shares an interest in the department's mission. This position will be expected to report to the Montpelier office at least 3 days each week with the option of 2 days remote. The Department of Forests, Parks and Recreation strives to create and maintain a welcoming, safe, and inclusive workplace for all.

Job Duties:
•    Administer all outgoing grant awards and amendments in a fast-paced environment.
•    Ensure grant compliance in accordance with internal, State-wide and Federal policies.
•    Approve and process subrecipient invoices.
•    Manage grant information (grantee details, start and end dates, funding sources, budget, scope of work) in various software programs including VISION and Microsoft Office applications.
•    Prepare grant financial reports by pulling and compiling large data sets.
•    Be or become an expert on grant policies such as Bulletin 5.
•    Understand, communicate, and help minimize the level of risk to the State in awarding a grant to an organization. 
•    Support the Finance Manager in essential job functions. 
•    Maintain complete and organized files. 
•    Actively participate with the Grant and Business Office teams on process improvements and problem solving.
•    Collaborate with colleagues and partners.
•    Other duties as assigned by the position supervisor or Commissioner.

Duties are performed primarily in a standard office setting. Duties may entail some work outside of normal office hours and some travel, for which private means of transportation must be available. Some pressure from deadlines may be anticipated.