at Champlain Community Services in Colchester, Vermont, United States
Job Description
Overview: The Safety & Maintenance Officer is responsible for oversight of all aspects of the CCS
building, grounds and equipment which includes routine repairs and replacement, preventive maintenance
scheduling, fire safety, and security for the building and oversight of the CCS vans in regards to routine
maintenance. This position is responsible for safety and accessibility inspections for individuals in shared
living provider situations.
The Safety and Maintenance Officer is required to prioritize safety and preventative maintenance and
comprehensive knowledge of OSHA and ADA regulations.
Educational Requirements: High School Diploma or equivalent degree.
Essential Job Functions:
Preventive Maintenance:
Perform routine inspections of all property and buildings.
Develop and prioritize repair schedule.
Maintain accurate log of all repairs made, contractors, costs, etc. and relay the information to our
business office
Ensure inspections are done on a timely manner with equipment such as air compressor,
sprinklers, fire extinguishers, boiler, etc
Develop professional business relations with local contractors and collect liability insurance as
needed
Routine Maintenance:
Perform routine inspections of all property and buildings.
Replace light bulbs, etc. as needed.
Respond to staff requests in a timely manner.
Perform minor electrical, furnace & building repairs, as qualified.
Perform repairs, as qualified.
Complete seasonal lawn mowing, salting, sanding, shoveling and accessibility issues.
Perform janitorial duties as needed
Purchase equipment, janitorial and other supplies as needed
Purchase and post signage as needed
Agency-Owned Vehicle Maintenance:
Coordinate annual state inspections and insurance
Coordinate all necessary repairs.
Perform minor repairs to vehicles, as qualified.
Change cabin air filter annually
Purchase of tires, batteries, filters, windshield wipers
Coordinate monthly with team to have vans cleaned and for rollers to be lubed
Keep records of all expenses and send expense slips to the business office
Work with team to purchase vehicles as necessary
Coordinate with Mobility Works for accessibility issues
Health & Safety Duties:
Schedule and conduct safety fire drills as required by State law
Maintain fire extinguishers (at least monthly).
Annual training of staff on fire extinguisher usage
Oversee compliance with the Americans with Disabilities Act for access, egress, etc.
Oversee operation and licensing of elevator.
First point of contact for building alarm system
Inputting new staff into alarm system and training staff on how to use
Monthly lead inspection
Home Inspections
Perform annual and 5 year safety and accessibility home inspections
Update all documentation in the State of Vermont Housing Portal
Coordinate inspections with SLP, SC and contractor.
Other Duties:
o Adheres to all policies outlined in CCS’ Personnel Policy Manual.
o Adheres to all aspects of CCS’ Compliance Program.
o Relocate office furniture and provide minor office maintenance as needed.
o Maintain safety data sheets in compliance with OSHA standards
o Keeps track of keys to building, gives keys to new staff, makes keys as needed
o Coordinate with the Town as needed i.e. fire alarm, construction, etc
o Coordinate with Sun Ray for surveillance camera maintenance as needed
o Liaise with Executive Director & Director of Operations for approvals, authorized spending, etc.
Physical Demands
Ascending or descending ladders, stairs, scaffolding, ramps, and the like. Moving self in different
positions to accomplish tasks in various environments including tight and confined spaces. Adjusting
or moving objects up to 50 pounds in all directions. Operating machinery and/or power tools.
Operating motor vehicles or heavy equipment. Communicating with others to exchange information.
Ability to withstand outdoor elements such as precipitation, wind and low and high temperatures.
Access to Information:
In accordance with all HIPAA requirements, the Safety & Maintenance Officer has authorized access
to the following documentation/ records:
All business and financial-related information as necessary for the performance of duties.
Physical access to all records rooms for performance of security duties only.
