Finance and Operations Manager

at Vermont Afghanistan Alliance in Burlington, Vermont, United States

Job Description

Title: Finance and Operations Manager

(Reports to Executive Director)

Primary Location: Burlington, Vermont

Salary: Commensurate with experience, $65,000– $70,000

Full health insurance coverage as well as paid vacation, sick and family leave.

Start date: As soon as possible

Overview, Duties and Responsibilities

The Vermont Afghan Alliance is a Vermont-based non-profit working to assist and support Afghans resettling in the Green Mountain State. The Alliance seeks a Finance and Operations Manager (referred to hereafter as the Manager) to support its organizational development, financial management and compliance, reporting and day-to-day operations. This is a full-time position, located in our Burlington, VT office.

Primary responsibilities include:

• The Manager will support the organization’s operations and financial management, ensuring that all operations are carried out in an appropriate, cost effective and legally compliant manner;
• The Manager will process expenditures and reimbursements including invoices, automated payments, purchases and staff reimbursements;
• The Manager will track donations and follow-up communications to donors;
• Working with the Executive Director, the Manager will create the annual budget and prepare forecasts;
• The Manager will assist with preparation of annual 990 IRS tax filings;
• The Manager will ensure financial practices are in accordance with GAAP (generally accepted accounting principles) for non-profits as determined by FASB;
• The Manager will be responsible for all Quickbooks accounting, including monthly reconciliations and record keeping;
• The Manager will closely monitor cash flow and banking;
• The Manager will ensure the Alliance meets all financial reporting requirements including state, federal, and private grant providers;
• The Manager will support staff in understanding and monitoring programmatic budgets and completing their share of reporting requirements;
• The Manager will ensure office set up and equipment, meet staffing and programmatic needs, and ensure that office policies and procedures are in keeping with best practices;
• Working with the Executive Director, the Manager will prepare for Board meetings, presenting to the Board of Directors, as well as keeping and preparing minutes of meeting;
• The Manager will act as human resources manager by tracking and processing payroll, coordinating health care benefits and retirement plan options;
• Working with a program officer, the Manager will work to coordinate our volunteer activities, including vetting and interviewing volunteers, overseeing volunteers in the office and ensuring that volunteers are regularly updated on VAA activities.

Desired Experience and Education:

• Degree in business, finance, operations management or related field preferred;
• Proven work experience as Finance/Operations manager or similar role;
• Experience with non-profit budgeting, financial management and reporting;
• Excellent communication and customer service skills;
• Outstanding organizational skills;
• Demonstrated ability to work and thrive in a multicultural environment, across language barriers and cultural traditions;
• Familiarity with Quickbooks, Excel, and Google Workspace or Microsoft Office suite; and
• Familiarity with payroll systems, including Paychex.