Administrative Assistant

at Strong Oaks Physical Therapy in Saint Johnsbury, Vermont, United States

Job Description

Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, enhance team productivity, and ensure a smooth workflow across various departments. As an energetic and proactive professional, you will be the backbone of our administrative functions, providing exceptional support with a positive attitude. Your expertise in office management, customer service, and technical skills will help create an efficient and welcoming environment for both staff and patients. This position is perfect for someone eager to grow their career in a fast-paced, collaborative setting.

Responsibilities

• Manage front desk duties including greeting visitors, answering multi-line phone systems, and directing calls with excellent phone etiquette.
• Handle all aspects of office management such as filing, data entry, calendar management, and organizing documents using Microsoft Office and Google Workspace tools.
• Provide exceptional support by responding promptly to inquiries, supporting patient needs, and maintaining positive communication channels.
• Coordinate appointments, schedule meetings, and manage calendar updates for team members or executives efficiently.
• Perform clerical tasks such as proofreading documents, preparing reports, maintaining filing systems, and ensuring data accuracy.
• Assist with special projects including office organization initiatives or personal assistant duties as needed to enhance overall office productivity.

Qualifications

• Proven experience in office administration or clerical roles with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and basic computer literacy.
• Familiarity with multi-line phone systems, phone etiquette, and front desk operations.
• Excellent typing skills with attention to detail for proofreading and data entry tasks.
• Strong time management skills to prioritize tasks effectively in a busy environment.
• Previous experience as a medical receptionist, dental receptionist or personal assistant is advantageous but not required. Join us to be part of a vibrant team committed to excellence! This role offers the chance to develop your administrative expertise while making a meaningful impact in our organization’s daily success.

Job Type: Full-time

Pay: $18.00 - $23.00 per hour

Expected hours: 32 – 40 per week

Benefits:

• Paid time off
• Retirement plan

Work Location: In person