Grants Management Specialist II - Limited Service

at State of Vermont in Williston, Vermont, United States

Job Description

The State of Vermont's Homeland Security Grant Unit (HSGU) is seeking a Grants Management Specialist II to help manage and oversee major federal and state grant programs that support emergency preparedness and public safety across Vermont.

This role will serve as a key resource to municipalities, contractors, and state partners, ensuring grant funds are administered effectively, compliantly, and in alignment with program goals. The Specialist will work under the direction of HSGU leadership but will have significant autonomy to apply your professional judgment and expertise.

Duties:

• Manage the full lifecycle of assigned grant programs, from implementation through monitoring and closeout
• Provide guidance and technical assistance to municipalities, subrecipients, contractors, and agency staff on federal and state grant requirements
• Coordinate and conduct grant monitoring reviews; evaluate compliance and prepare written monitoring reports and determination letters
• Track deliverables, timelines, and performance to ensure projects stay on scope and meet established goals
• Develop and improve systems, policies, and processes to increase efficiency and strengthen compliance
• Collect, analyze, and report program data to state leadership, legislators, federal partners, and other stakeholders
• Assist with training workshops and develop written guidance materials
• Support quality assurance efforts to ensure accurate reporting and documentation
• Assist with state contracts and Memorandums of Understanding
• Contribute to database and software improvements related to program planning and reporting

The ideal candidate is organized, detail-oriented, and comfortable balancing compliance requirements with practical problem-solving. The ability to interpret complex regulations, communicate them clearly to a range of partners, and manage multiple projects at once is vital. An ideal candidate will value accuracy, accountability, and collaboration, and is motivated by work that strengthens Vermont's emergency preparedness and resilience.

Work is performed primarily in an office setting and in a variety of field situations including large group meetings. Some private means of transportation should be available since occasional travel outside of the worksite will be required. Meetings with various advisory committees, public interest groups, municipal officials and program staff as well as basic position functions may entail significant evening hours. Urgent deadlines can be anticipated.