Administrative Services Manager I

at State of Vermont in Montpelier, Vermont, United States

Job Description

Are you an organized administrative professional with a passion for operational excellence and financial management? The Watershed Management Division is seeking an Administrative Services Manager to oversee critical financial, procurement, and operational functions for the division. The Watershed Management Division is responsible for protecting, maintaining, enhancing, and restoring the quality of Vermont's surface water resources. This position is in the Business and Operational Support Services (BOSS) program, which provides administrative, financial, and technical services for the entire Division.

Key responsibilities include:

• Managing accounts receivable and payable to ensure fiscal integrity.
• Managing purchase orders and the procurement processes for 100 staff.
• Coordinating onboarding, offboarding and employee resources.
• Administering asset management, including vehicle and equipment tracking.
• Oversee mail and physical check processing.
• Supporting the health and safety program.
• Supporting emergency preparedness and continued operations planning.
• Supporting procurement requests through VT Buys procurement software.

The ideal candidate will have the following:

• A strong financial and administrative background.
• Experience with project management and proven ability to take initiative on projects
• Ability to oversee administrative staff, delegate responsibilities, and foster accountability and teamwork.
• Experience leading continuous improvement initiatives to enhance efficiency and streamline workflows.
• Advanced understanding of Microsoft applications, including Excel, Word, SharePoint and Teams.
• Independent problem-solving abilities.
• Strong organizational skills and ability to manage multiple projects at once.

This role provides an essential function in maintaining efficient financial and operational processes within the Watershed Management Division. The position currently operates in a hybrid work environment with at least 3 days per week in a Montpelier office. Please include a letter of interest or cover letter explaining your qualifications and interest in this position.

Work is performed in a standard office setting.