Financial Administrator III

at State of Vermont in Montpelier, Vermont, United States

Job Description

The Office of the State Treasurer, Treasury Operations Division, seeks a dynamic and detail-oriented individual to assist with a variety of specialized tasks related to treasury management, accounts payable, and financial accounting.

You will join a talented, good-humored team of dedicated public servants who serve as the "central bank" of Vermont state government. We provide centralized cash, treasury, and investment management services to agencies and departments across state government. We also support the state retirement systems, the Unclaimed Property Fund, the Treasurer's economic empowerment initiatives, and the 10% in Vermont Program.

This position will be focused on regular treasury management tasks occupying roughly 75% of time, with about 25% of time spent on special projects and providing operational and administrative support to senior management in the execution of the other programs listed above. Primary tasks of this position include:

• Handling check production, including printing and sealing checks, logging them, and reviewing logs and related materials for accuracy.
• Compiling and verifying materials for various daily payments and communicating with other departments about them.
• Accounting for all ACH and Positive Pay files sent to the bank each day and ensuring that any errors are addressed immediately.
• Entering deposits into VISION, including daily, monthly, and irregular transactions.
• Reconciling multiple bank accounts to VISION on a monthly basis.
• Completing various accounts payable tasks, including creating vouchers for Treasurer's Office payments.
• Tracking and reporting federal funds received on behalf of other departments.
• Tracking and assisting departments in maintaining Payment Card Industry Data Security Standard (PCI DSS) compliance.
• Updating, sending/receiving, and tracking U.S. Forest Service Title I and Title III grants.
• Updating procedural and process documents that outline office operations, for both internal use and audit purposes.
• Preparing regular journal entries related to the retirement systems and funds held in the Common Trust.

About the Applicant

The successful applicant will demonstrate excellent customer service skills, adaptability, problem-solving abilities, and a proven capacity to work under pressure and meet strict deadlines. Strong attention to detail and accuracy is essential.

About the Location

During the first three months of onboarding, this role will be mostly on-site, with the option for up to two remote days per week once training is successfully completed. Applicants who live beyond commuting distance of Montpelier, Vermont, must be prepared to relocate in order to be considered.

Professional level accounting work in the maintenance, review and reconciliation of financial records to ensure compliance with accepted accounting principles and standards. Serves as an expert in a specific fiscal program, or performs highly specialized fiscal analysis or auditing. May supervise other professional and technical accounting personnel and perform professional work in the maintenance of accounting and financial records, or perform functional supervision over multiple complex accounting functions. Analyzes financial reports, programs, costs, payments and/or accounting processes. May have independent responsibility for specific complex fiscal functions (such as: budget development, sub-recipient and internal audits, federal program fiscal administration). Duties are performed under the general supervision of an administrative supervisor or department head.

Work is performed in a standard office setting.