Senior Bookkeeper / Financial Operations Manager

at LUXBRUSH PAINTING in Manchester Center, Vermont, United States

Job Description

Position Overview

The Senior Bookkeeper will be responsible for the complete and accurate accounting and financial recordkeeping of our multiple small businesses. This role involves managing daily bookkeeping tasks while also producing meaningful financial reports, maintaining compliance, and supporting strategic decision-making in lieu of a controller or finance manager.

Key Responsibilities:
Core Bookkeeping:

• Maintain accurate general ledgers for each company (multi-entity accounting)
• Process accounts payable and receivable
• Reconcile bank and credit card accounts monthly
• Maintain chart of accounts and classify transactions correctly
• Process payroll or review payroll runs (liaise with third-party provider)
• Track and pay sales tax, use tax, and any local taxes

Financial Reporting & Analysis:

• Generate monthly P&L, balance sheet, and cash flow statements
• Provide detailed budget-vs-actual reports by department or business unit
• Create job costing and profitability reports (especially for project-based divisions)
• Prepare financial summaries for leadership, including variance analysis
• Track KPIs and create simple dashboards (e.g., cash on hand, gross margin, A/R aging)

Cash Management:

• Monitor daily cash positions
• Recommend cash movement across accounts when needed
• Forecast short-term cash needs and flag potential shortfalls

Compliance & Tax Prep Support:

• Prepare and organize documents for CPA (quarterly reviews, annual tax filing)
• Maintain up-to-date records and systems for audits or grant reporting
• Ensure compliance with internal controls and accounting policies

Systems & Process Management:

• Maintain and improve financial processes, ensuring efficiency and accuracy
• Recommend improvements in bookkeeping workflows or tools (e.g., QuickBooks, Bill.com, Gusto, etc.)
• Liaise with CPA, payroll provider, banks, and vendors

Support for Strategic Planning:

• Provide owner with financial data to support decision-making (e.g., pricing models, expense trend analysis, ROI calculations)
• Assist in preparing financial information for strategic planning, investor updates, or potential financing applications

Qualifications:

• 5+ years experience in full-charge bookkeeping, preferably in multi-entity or service-based businesses
• Strong knowledge of accrual accounting and GAAP principles
• Proficient with accounting software (QuickBooks Online or Desktop), Excel, and digital tools (Gusto, Bill.com, etc.)
• Experience with construction or service industry job costing preferred
• Highly detail-oriented, analytical, and proactive

Ideal Traits:

• Can think beyond the ledger and see the financial story
• Strong communicator with ability to present findings to non-financial leadership
• Comfortable working autonomously, able to prioritize and manage time well
• Trustworthy, with sound judgment and discretion

Growth Path (Optional):
With support and mentorship, this role could evolve into a Controller-level position over 12–24 months.

What We Offer

• Competitive wages based on experience
• Flexible Schedule Options
• Opportunities to grow within a mission-driver company group
• Health Insurance Contribution
• Paid Vacation, Holidays and Sick Leave
• 401(k) Retirement Plan with Employer Match
• A supportive work environment with a focus on safety and quality

If you are a motivated individual with strong management and administrative skills, we encourage you to apply!