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Program and Events Coordinator

at Williams College* in Williamstown, Massachusetts, United States

Job Description

The Williams College Office of Alumni Relations is seeking a full-time (40 hours/week) Program and Events Coordinator. Dedicated to an ever-growing and increasingly diverse alumni body, the Alumni Relations Office serves as a primary liaison between its constituency and the College. Promoting lifelong engagement through events, programming, and services, the Alumni Relations Office connects members of the Williams family to each other and the College. Reporting to the Deputy Director of Alumni Relations, the Program and Events Coordinator is responsible for the logistical needs and coordination of AR programs, including on-campus, off-campus, and digital events. This includes managing planning timelines and task lists, developing staffing and event schedules and booking and hiring necessary vendors, caterers and venues. The Program & Events Coordinator supports programming across all AR portfolios, including on-campus events like Reunion, Homecoming, Fall Minis and Bolin Legacy Weekend, as well as off-campus events such as Presidential regional receptions, faculty lectures, football telecasts, send offs, Pride, career networking events, and Martha’s Vineyard WBAN event. Program support extends to digital events and initiatives as needed, such as alumni webinars, faculty lectures, and volunteer trainings. Williams is committed to enriching its educational experience and its culture through the diversity of its students, faculty, and staff. Our expectation is that the successful candidate will excel at working in a community that is broadly diverse with regard to race, ethnicity, socioeconomic status, gender, nationality, sexual orientation, and religion. Responsibilities Work closely with Deputy Director of Alumni Relations and division colleagues to plan, execute, and evaluate events aimed at increasing engagement across the alumni body; Develop and manage relationships with internal AR staff, campus partners, external vendors, and alumni volunteers in service of event coordination and execution Assist with office-sponsored events, including on-campus, off-campus and virtual programs, with occasional evening and weekend support required Coordinate with external vendors, venues, caterers; Schedule space and manage calendars; Qualifications Bachelor’s degree and a minimum of 2 years of experience, or the equivalent combination of education and experience Demonstrated event planning and execution experience; Customer service, and excellent oral and written communication skills, including email correspondence and proofreading, is essential Ability to interact effectively with people of different cultures and socio-economic backgrounds Volunteer management and data reporting expertise is a plus Professionalism, confidentiality, a positive attitude and the ability to collaborate with others Strong technology acumen – particularly the ability to create and analyze data-driven success metrics Willingness to attend campus events to transport and distribute events materials Attention to detail and administrative workflow Ability to manage the logistics of multiple events simultaneously Application review will begin on 10/26 & continue until the position is filled. Pay starts at $18, commensurate with experience Employment at Williams is contingent on the verification of background information submitted by the applicant, including the completion of a criminal record check, and education when applicable. Beyond meeting fully its legal obligations for non-discrimination, Williams College is committed to building a diverse and inclusive community where members from all backgrounds can live, learn and thrive. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process please feel free to contact us via phone at (413) 597-2681 or email at hr@williams.edu.The Williams College Office of Alumni Relations is seeking a full-time (40 hours/week) Program and Events Coordinator. Dedicated to an ever-growing and increasingly diverse alumni body, the Alumni Relations Office serves as a primary liaison between its constituency and the College. Promoting lifelong engagement through events, programming, and services, the Alumni Relations Office connects members of the Williams family to each other and the College. Reporting to the Deputy Director of Alumni Relations, the Program and Events Coordinator is responsible for the logistical needs and coordination of AR programs, including on-campus, off-campus, and digital events. This includes managing planning timelines and task lists, developing staffing and event schedules and booking and hiring necessary vendors, caterers and venues. The Program & Events Coordinator supports programming across all AR portfolios, including on-campus events like Reunion, Homecoming, Fall Minis and Bolin Legacy Weekend, as well as off-campus events such as Presidential regional receptions, faculty lectures, football telecasts, send offs, Pride, career networking events, and Martha’s Vineyard WBAN event. Program support extends to digital events and initiatives as needed, such as alumni webinars, faculty lectures, and volunteer trainings. Williams is committed to enriching its educational experience and its culture through the diversity of its students, faculty, and staff. Our expectation is that the successful candidate will excel at working in a community that is broadly diverse with regard to race, ethnicity, socioeconomic status, gender, nationality, sexual orientation, and religion. Responsibilities Work closely with Deputy Director of Alumni Relations and division colleagues to plan, execute, and evaluate events aimed at increasing engagement across the alumni body; Develop and manage relationships with internal AR staff, campus partners, external vendors, and alumni volunteers in service of event coordination and execution Assist with office-sponsored events, including on-campus, off-campus and virtual programs, with occasional evening and weekend support required Coordinate with external vendors, venues, caterers; Schedule space and manage calendars; Qualifications Bachelor’s degree and a minimum of 2 years of experience, or the equivalent combination of education and experience Demonstrated event planning and execution experience; Customer service, and excellent oral and written communication skills, including email correspondence and proofreading, is essential Ability to interact effectively with people of different cultures and socio-economic backgrounds Volunteer management and data reporting expertise is a plus Professionalism, confidentiality, a positive attitude and the ability to collaborate with others Strong technology acumen – particularly the ability to create and analyze data-driven success metrics Willingness to attend campus events to transport and distribute events materials Attention to detail and administrative workflow Ability to manage the logistics of multiple events simultaneously Application review will begin on 10/26 & continue until the position is filled. Pay starts at $18, commensurate with experience Employment at Williams is contingent on the verification of background information submitted by the applicant, including the completion of a criminal record check, and education when applicable. Beyond meeting fully its legal obligations for non-discrimination, Williams College is committed to building a diverse and inclusive community where members from all backgrounds can live, learn and thrive. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process please feel free to contact us via phone at (413) 597-2681 or email at hr@williams.edu.

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Job Posting: JC194957981

Posted On: Oct 15, 2021

Updated On: Nov 26, 2021