Payroll/ HR Specialist

at Washington County Mental Health Services in Barre, Vermont, United States

Job Description

POSITION: HR Generalist ? Payroll Specialist

DIVISION: Administration

DIRECTLY RESPONSIBLE TO: Assistant Director, Human Resources

SUMMARY OF POSITION: Represent WCMHS? culture and expectations as a member of the HR team. This position has primary responsibility for the daily operations of Payroll. Assist employees in the process of signing on or terminating employment with the agency, prepare numerous reports, and responsible for confidential Personnel files. May provide back-up support for recruiting, training, or other HR functions.



+ Maintain payroll, time and attendance, and HR records by maintaining electronic and/or paper records of changes in job title, departments, rates of pay, exemptions, insurance coverage, direct deposits, etc.

+ Manage workflow to ensure all payroll transactions are processed accurately and timely, including quarterly and year-end reporting (Forms 941, W-2, 1095-C, etc.).

+ Research and resolve payroll discrepancies.

+ Assist in the preparation of records and administration of benefit programs such as life, health, dental, disability insurance, vacation, sick leave, leave of absence, employee assistance, personnel changes such as hires, promotions, transfers, performance reviews, terminations, and employee statistics for government reporting.

+ Communicate payroll and benefit information to employees and respond to inquiries from employees and managers on benefits and compensation. Act as a resource to all staff regarding any changes in policies, open enrollment for insurance, payroll schedule, insurance changes, etc.

+ Reconcile monthly billing and invoices for group benefits and resolve any conflicts.

+ Provide information and reports as requested by program directors and governmental agencies.


+ Performs administrative duties and other tasks as assigned by the HR team.

+ Serve on Agency committees as required.

+ Maintains strict confidence in employment matters and partners with managers to fulfill employment related needs.

+ Understands WCMHS policies, principles, goals, safety guidelines and laws that impact WCMHS such as EEOC, worker?s compensation, FSLA, OSHA/VOSHA, OWBPA, ADA, ADEA, FMLA and other applicable state, local and federal regulations.

+ Promotes diversity, and other company initiatives that foster the continual engagement of employees in WCMHS.

+ Perform other duties as assigned.

+ Completion of paperwork in a timely manner and good attendance is mandatory


+ Has the functional and technical knowledge and skills to do the job at a high level of accomplishment.

+ Is dedicated to meeting the expectations and requirements of internal customers.

+ Builds constructive and effective relationships.

+ Uses time effectively and efficiently.

+ Can attend to a broad range of activities.


Education: College degree and 2-4 years of experience preferred or comparable combination of education and experience.

Experience: Must have 2-4 years? experience in an office setting and have expert knowledge of payroll and related functions. PHR or SHRM-CP certification a plus. Must be accurate and have excellent follow-up skills. Ability to deal with people in an appropriate manner and work independently. Highly proficient in Microsoft Word, Excel, and Outlook, and PowerPoint. Valid driver?s license, acceptable three-year motor vehicle record and access to a safe, insured vehicle required.


+ Work is constantly sedentary with keyboarding and computer work required on a constant basis (67 ? 100% of shift).

+ Requires minimal driving to various agency locations.


+ Enhanced salary and opportunities to work additional hours if desired.

+ Generous medical, dental, vision and life insurance.

+ Matching 403B.

+ Employee Assistance Program (EAP).

+ Paid Sick & Vacation time and12.5 paid holidays annually.

+ Mileage Reimbursement for agency related travel.

+ Fun and engaging environment

For more information on the above position contact Kelly Wiltshire, 476-1761.

Send letter of interest/resume to: Personnel, PO Box 647, Montpelier, VT 05601 ? Fax 223-6423 ?

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Job Posting: JC173450878

Posted On: Nov 24, 2020

Updated On: Nov 26, 2021